Filing Fee Schedule

I. Permit to Conduct Archaeological Work in Hawaii (§13-282-3 and 4). An annual permit will be required to conduct archaeological work in Hawaii. This includes a permit filing fee of $50 paid annually by calendar year. Any archaeological work altering a historic property must be done by a permitted entity. A permit is also required to conduct an archaeological survey or any “lesser level of archaeological survey work” [§§13-275-5(b)(5)(A) and 13-284-5(b)(5)(A)]. Entities include consulting firms, independent individuals, agencies, organizations, universities, museums, non-profit institutions, and scholars. We are preparing a permit application form and permit-looking document to verify that a permit was issued. We will probably have a designated grace period for obtaining a permit after the rules take effect and after the beginning of each year (e.g., three or four weeks).

II. Fee for Review of Reports and Plans (§§13-275-4 and 284-4). A filing fee will be charged for all reports and plans submitted to our office for review. We will begin collecting fees for all reports or plans postmarked the day the rules take effect or delivered to our office on or after that day. Reports and plans will not be reviewed nor will the staff review period begin until the appropriate fee is received. A check payable to the Hawaii Historic Preservation Special Fund should accompany all reports or plans submitted. We are preparing a submittal sheet for applicants or agencies to indicate the kind of report or plan being submitted and the accompanying amount. A returned copy of this form will serve as a receipt. No fees will be charged to review previously-submitted and revised documents, requests for determinations or information, or to review permit applications and land use approvals. If a report or plan contains multiple document types, a fee will be charged for each plan included.

The fee schedule is as follows:

Archaeological Monitoring Report, no resources reported $0
Archaeological Monitoring Plan $25
Burial Disinterment Report $25
Request from Agency for Determination Letter per HAR § 13-275 $25
Archaeological Assessment (AIS with negative findings) $50
Osteological Analysis Report $50
Archaeological Monitoring Report, resources reported $100
Archaeological Inventory Survey Plan or Archaeological Data Recovery Plan $150
Burial Treatment Plan (BTP) $250
Archaeological, Architectural, or Ethnographic Survey Report $450
Archaeological Data Recovery Report $450

Form for Submittal Filing Fees (revised Sept. 26, 2017)

III. Mandated Review Periods. Staff will be required to respond to all applications or request for initial determinations on what further work, if any, is needed within 30 days of receipt. A 30 day public comment period follows this determination. If new information is received in writing within this period and it indicates that historic properties could be affected by a project or action, the determination can be reconsidered in accordance with the process set out in §13-275-11 and §13-284-12. Staff have 45 days to review plans and reports. A 30 day public comment period runs concurrently with the staff review period. This means that we can not issue letters stating that a report or plan is acceptable before the 30 day public comment period is over. Review periods can be extended if the agency and applicant agrees.

IV. Website Listing – Determinations of “No Historic Properties Affected” and Acceptability of Reports or Plans. As part of the public notification process required by the rules, every Friday we will list all determinations made on proposed actions, permits, or land use approvals (i.e., no historic properties affected or further work needed) during that week. The 30 day public comment period begins once SHPD’s determination has been issued in writing and notice of such is posted on our website. For reports and plans, the posting dates mark the beginning of SHPD’s review and the beginning of the parallel public comment period. SHPD has 15 days more than the public to comment which allows staff to considerand incorporate public comments where appropriate.

V. Terminology. There will be some changes in the standard phrases used when making determinations and when deeming a report or plan acceptable. The two major determinations are “no historic properties affected” and “effect with mitigation commitments.” We will no longer use the terms “no effect” and “no adverse effect.” For Chapter 6E-8 reviews (state and county projects), we are able to approve reports and require actions. For Chapter 6E-42 (permits and land use actions), we will be commenting, recommending, and determining adequacy as we are technically only recommending actions to the agency issuing the permit or land use approval. We will be preparing a table comparing state and federal terminology for in-house use and distribution.

VI. Repositories for Inventory Survey and Archaeological Assessment Report [§13-275-6(e)(3) and (§13-284-6(e)(3)]. Once an inventory survey report or an archaeological assessment report has been accepted, a total of seven copies of thefinal report shall be made available. Copies should be sent to the following: two copies to the SHPD library (one for Oahu, one for the neighbor island office) and one each for UH Manoa’s Hamilton Library, the Bishop Museum Library, UH Hilo Library, Maui Community College Library, and Kauai Community College Library.

VII. End of Field Work Report [§13-282-3(1)]. An end of field work report will now be required within a month of field work having been completed. The report shall include a map showing the location of all sites identified and a table listing the identified sites with notes on their probable function and the nature of work conducted at the site (e.g., mapped, described, test excavations). This may be a good time to assign official state site numbers to identified sites.

VIII. Archaeological Assessments
 [§13-275-5(5)(A) and §13-284-5(5)(A)]. Please note that the rules specify particular requirements for an “archaeological assessment.” It essentially reports the findings of an archaeological inventory survey in which no historic properties were identified. Many components of a full inventory survey report are required (e. g., parcel location and description, background information) in an assessment. This is more than that implied by common usage of the term. We have been using the term “field inspection” for field visits conducted by an archaeologist which are meant to provide their client or our office with sufficient information to make an initial determination on whether further work is needed.
IX. Inventory Survey Plan [§13-275-5(c) and 13-284-5(c)]. Many members of SHA asked that a provision for inventory survey plans be added to the rules. It was added but with restrictions. Unusual archaeological “conditions” need to exist and it is still up to the discretion of SHPD. Another deterrent is the $150 filing fee for an inventory survey plan. Current staff are amenable to using this approach and to defining “unusual archaeological conditions” more broadly than indicated by the examples given in the rules. Larger projects may be able to absorb this cost if the agreed upon plan actually reduces, as many hope, the time needed to accept reports and it improves the quality of the work done.

Meetings with Consultants:
We hope to have a meeting with the archaeological consultants soon after the rules go into effect to discuss not only procedural concerns but the more difficult issues of applying the standards and meeting the requirements established by the rules for inventory surveys, monitoring, and various types of mitigation. Ideally we could all reach a better mutual understanding of what constitutes an acceptable survey, study, report, or plan. We also hope these meeting can be held periodically and on a routine basis.

Guidance Documents:
Eventually we would like to develop a series of guidance documents on various topics related to conducting and reporting historic preservation work. We will be seeking volunteers to draft or comment on sections of these documents when they have expertise in a particular topic or strong opinions on the matter.