e-Recording

Bureau of Conveyances e-Recording

 

What is Electronic Recording or e-Recording?

e-Recording is the process of electronically recording documents by submitting, receiving and processing documents for recording via the Internet, that would otherwise be sent by mail or walked into the Bureau of Conveyances for recording.

As long as you have a PC with high-speed Internet access and a scanner, you have all the essential equipment to begin e-Recording.  When e-Recording with most vendors, your original documents never leave your office.  You simply scan the original documents to create a digital image, which is electronically transmitted to the Bureau of Conveyances for review and recording.  The original (paper) documents that remain with your office can be stamped as “Electronically Recorded”, noting the information such as the date, time and assigned document number for your records.  A confirming digital copy of your document is “returned” by the vendor to complete the process.

What Advantages does e-Recording Offer?

e-Recording offers a number of advantages over traditional approaches to document recording, including these:

  • Recording steps are accelerated with quicker turn-around and return of documents.
  • Costly overhead of paper document submission and recordation can be significantly reduced.
  • Document workflow processes for clients can be streamlined and simplified.
  • Document security is enhanced vs. traditional paper method.
  • Satisfaction levels are improved with speed, efficiency and cost-savings of this process.
Is e-Recording a Legal Practice Accepted by Businesses and the Government?

e-Recording has been an increasing Government priority and Federal (eSign) and State (UETA & URPERA) legislation has established the legal basis for secure, electronic recording.  As a result, over 1,100 Counties are already e-Recording today and the list continues to grow (to see a list of the counties, click here).  Even major underwriters, lending institutions and related businesses are embracing e-Recording and directing owned and affiliated agent offices to adopt the practice so work processes can be streamlined to reduce cost, improving staff productivity, document tracking and auditing and ultimately, customer service and satisfaction.

How Much Would It Cost to e-Record?

Pricing varies between the approved vendors listed below; the Bureau of Conveyances recommends that you talk to more than one vendor to determine the best value based on fees and services offered.  All vendors charge a per-document submission fee for each document successfully recorded, regardless of length.  Vendors may also require an annual subscription and one time set-up charge.  PLEASE NOTE THAT THESE FEES ARE IN ADDITION TO THE NORMAL RECORDING FEES PAID TO THE BUREAU OF CONVEYANCES.  The cost and time savings offered by e-Recording based on the property volume of documents submitted can outweigh the additional fees.  Each vendor will help to assess your individual situation to see if e-Recording is a good fit for your business.

Currently Accepted Documents:

Regular System (Abstract), Land Court (Torrens) and Uniform Commercial Code (UCC1) Financing Statements.

Specific document types accepted and guidelines for e-Recording should be verified with your chosen (approved) vendor.

Approved Vendors

1) Simplifile
Josh Holmes
josh.holmes@simplifile.com
(800) 460-5657

2) CSC E-Recording Solutions
E-Recording Sales
erecording@cscglobal.com
(866) 652-0111
www.erecording.com

3) Indecomm
Vijay Sai
vijay.sai@indecomm.net
(612) 269-5452

4) eRecording Partners Network (ePN)
ePN Sales
(888) 325-3365
sales@GOePN.com
www.GOePN.com

5) Hawaii Information Consortium (HIC) [SERVICING GOVERNMENT AGENCIES ONLY]
Customer Service
erecord@ehawaii.gov
(866) 448-0725