Businesses

Business customers such as title companies, banks or lenders, credit bureaus or attorneys may find the information below helpful.

Why documents are returned

  • Some documents sent to the Bureau of Conveyances for recording may not adhere to specific rules or statutes and will prevent the recording of the document.
  • Click here for a sample of the rejection notice that will indicate the specific reason why a document could not be recorded.

e-Recording

  • The Bureau of Conveyances offers electronic recording or e-Recording services for both Regular System and Land Court documents.
  • Visit our e-Recording page for details regarding the approved vendors who can provide e-Recording services.

**Effective Tuesday, 10/17/17, we will begin accepting Land Court documents.**

Obtaining Copies of Documents

  • For documents recorded prior to 1992 research can be conducted in our Public Reference Room located at 1151 Punchbowl St, room #123, every business day from 8:15AM to 4:15PM, except State Holidays.
  • For documents recorded from 1976 up until 60 days prior to today, go to online records.
  • Search by grantor/grantee name OR document number.
  • Copies can be downloaded at a fee of $1 per page.
  • To find your document number based on a tax map key (TMK), go to our Resources page.
  • For documents recorded within the past 60 days, send a written request by email to [email protected].  You MUST include the check number used to pay for the recording fees.

Access to Condo Maps 

  • The Bureau continues to look for ways to increase access to maps and the public may request for digital copies of condominium maps online and receive the maps electronically within 5 to 7 business days.  Requests for maps are subject to availability, in electronic form only (no paper) and subject to change. Please submit your request by completing this form.  

Confirming Mailed Documents were Recorded

  • Include a copy of the original document with a postage paid self-addressed envelope.  The copy will be labeled with document number, date and time of recording and mailed back upon recordation.
  • If you mailed the document without a copy and postage paid envelope, or are trying to confirm recording prior to receiving the copy, call (808) 587-0140 or (808) 587-0030, with the check number that was used to pay for your recording fees.