FY22 Call for Proposals

 


Online Application Form

The Hawaii Invasive Species Council (HISC) provides interagency coordination and direction on invasive species issues in Hawaiʻi. Each year, the HISC creates an interagency budget to address projects that:

  • fill gaps between agency mandates and existing programs, or
  • advance our collective knowledge and tools through research and innovation.

The budgeting process for HISC funds includes several steps, including proposal submissions by applicants, evaluation by a committee comprised of HISC working group chairs and staff from the agencies that comprise HISC, preparation of a recommended budget by the HISC Resources Working Group, and review and approval by the voting Council members at a public meeting.

Please be sure to read all the application guidelines before starting your application.

You can access the online application at this link: https://www.surveymonkey.com/r/FY22HISCFunds


What’s New in FY22?

HISC has updated the FY22 funding priorities for this proposal based on the HISC & CGAPS 2025 Joint Strategy that was developed in support of the Hawaiʻi Interagency Biosecurity Plan. There are now 5 priorities that incorporate the original HISC categories of prevention, control, research, and outreach. 

The Resources Working Group that prepares the recommended budget will now be a public meeting subject to sunshine law. Applicants, interested parties, and any member of the public may attend the Resources Working Group meeting through YouTube livestream.

The online application form is now hosted by Survey Monkey. This will be our first year using Survey Monkey for this process so please provide feedback on any glitches, issues, or preferences at the end of the application.


Application Guidelines

    1. Deadlines: The HISC FY22 Call for Proposals will open on May 7, 2021. The deadline for FY22 applications is set for June 7, 2021. Late submissions may or may not be accepted, at the discretion of HISC staff.

    2. Eligibility: This is an intragovernmental budgeting process, not a request for bids from private contractors. Eligible entities include state and county agencies, including the UH system, and federal agencies partnering with state agencies on issues relevant to Hawaiʻi. Public universities in other US states are also eligible if working on issues of concern to Hawaiʻi. While private contractors are not directly eligible for HISC funds, applicants can request funds for contractual services as part of their proposed budget. If funds are awarded, it will be the responsibility of the applicant to then establish a request for bids and follow appropriate procurement rules.

    3. Relationship to regular departmental funding: Proposed projects should be for novel research or interagency collaborations, not for regular departmental functions. Projects specific to a single agency/sector or providing funds for civil service salaries are generally not eligible and should be instead submitted as part of that agency’s biennium budget request to the Legislature.

    4. Available Funding (PLEASE READ): Prior to the fiscal impacts of COVID-19 the total amount of funding available to the HISC in FY21 was anticipated at $5,750,000. As in every fiscal year, this amount may be reduced by any amendments made to the appropriation amount by the State Legislature, expenditure restrictions from the Department of Budget and Finance, overhead fees assessed by DLNR’s Division of Forestry and Wildlife as the administrative host of the HISC, and the cost of the HISC support staff program. Due to the impacts of COVID-19, the amount available for interagency project funds addressed by this Call for Proposals could be significantly less than the originally anticipated amount.

    5. Online application components: Responses are saved and submitted when a respondent clicks the Next or Done button on each page of the survey. Responses don’t automatically save as each question is answered—they are saved and submitted page by page as respondents progress through the survey. The online form is comprised of the following sections:
            • Project Information
            • Project Narrative
            • Applicability to HISC FY22 Funding Priorities
            • Project Reporting & Outcomes
            • Project Budget
            • Leveraged Funds
            • Additional Information for “Program” Applicants
            • Review your application & submit

    6. Multiple applications: A single entity may submit multiple funding applications. Applicants working in multiple project areas are encouraged to submit separate applications where possible rather than combined proposals, as this allows the applicant to more accurately describe the relevancy of each project to HISC FY22 funding priorities.

    7. Applicant Type (“Projects” vs “Programs”): In the past it has been difficult to weigh the value of small, one-time projects against large, multi-faceted programs that apply for funding each year. To address this, evaluators will consider these two types of applications separately during the scoring process, comparing small projects with other small projects and large programs with other large programs. 
        1. “Projects” are applicants requesting less than $300,000 total across all of their applications in a single fiscal year. While there may be exceptions, “projects” will generally have a specific outcome and a time horizon for completion within a few years.
        2. “Programs” are applicants requesting $300,000 or more in total across all of their applications in a single fiscal year. While there may be exceptions, “programs” will generally be multi-faceted entities with multiple target invasive species, and will have an organizational mission or vision with an indefinite timeline for “completion.” Programs are required to submit additional information about their administrative structure and operations management, including, if available, a strategic plan.

    8. Funding duration: Funding is typically awarded for a maximum project duration of one year, with project dates generally starting no earlier than 10/1/21 and ending no later than 12/31/22. Extensions are possible to 3/30/23 for UH projects or 6/1/23 for non-UH projects. This is based on a UH requirement for final invoice processing time, not a stipulation of HISC. Requests for extensions will be evaluated upon request in the second half of 2021.

    9. Total funding request: There is no limit on the total amount of funding requested by an applicant.
      1. Cost-reimbursement: In general HISC funds are made available on a cost-reimbursement basis, rather than advance payments. Applicants should expect to invoice HISC for reimbursement of project expenses per details provided in the final funding agreement.
      2. Overhead: The maximum allowable rate of indirect fees is 10% of the direct project costs.
      3. Letters of support are not necessary and will not be considered as part of your proposal’s evaluation. Collaborative, interagency support for your project should be evident from the project narrative.

    10. Reporting obligations: Successful applicants will be required to report on project outcomes. This will include a final written report due 30 days after the project end date, describing how proposed deliverables were or were not met. Where applicable, projects will also be required to submit spatial data twice annually. Full reporting guidelines will be provided at the beginning of the project period. Any project data collected by an applicant receiving HISC funding for said project must be made available to the HISC and its staff upon request. Funded projects should acknowledge HISC funding support in products, including reports, peer reviewed articles, outreach materials, and presentations. Funded projects should anticipate giving an online presentation on their work during the project period, as part of the HISC Brown Bag series.
      1. Overdue reports: No new funds will be encumbered for applicants with overdue reports from previous HISC-funded projects.
      2. Evaluation Process: An evaluation committee comprised of staff from each of HISC’s six constituent agencies, and including the HISC Working Group chairs, will score your application. As needed, evaluators may request additional input from other experts on subject matter relevant to applications. An initial quantitative scoring process is completed based primarily on applicability to the HISC Priorities described in this form. Other factors impacting your evaluation include cost effectiveness, likelihood of success, evidence of leveraging non-HISC monies, and the relevance of your project to multiple sectors (e.g., agriculture, health, natural resources, etc.). Final recommended award for your project will be based on your application’s quantitative score as well as a qualitative discussion at an open meeting.
      3. HISC Budget Recommendation and Approval Process: The HISC Resources Working Group will meet in August (possibly later based on the date of expenditure guidelines from the Department of Budget and Finance) to review evaluated proposals and develop a recommended budget to present to the HISC. This meeting is formal board meeting and subject to sunshine law requirements. It is open to any interested parties, including applicants. This meeting will be announced on the HISC website (hisc.hawaii.gov). Final budget review and approval will be at a public HISC meeting. Date and location of the HISC meeting will be announced via the HISC email list and posted on the state’s online calendar, per Sunshine Law requirements. Depending on the applications received, your project may be awarded full funding, partial funding, or no funding. For proposals selected to receive partial funding, project leaders will be asked to produce a Best and Final Offer (BAFO) to amend their scope of work to match the available funding. It is up to the awarded project to submit the necessary paperwork in a timely manner in order to receive funds. Any funds that are not encumbered by January 1st of the following year could be put back into the HISC budget for redistribution to other project(s).

Questions: If you have questions or comments, please contact HISC Planner Chelsea Arnott at [email protected].

 


HISC FY22 Funding Priorities

 

FY22 funding priorities are based on the HISC & CGAPS 2025 Joint Strategy in support of the Hawaiʻi Interagency Biosecurity Plan. The funding priorities reflect the major gaps in invasive species work in Hawaiʻi identified by the larger partner network during the development of the HISC/CGAPS 2025 Strategy. HISC staff worked to ensure the FY20 priorities are still reflected in these updated priorities and asked the Working Group chairs for input.

We hope these new funding priorities will provide clarity and a renewed focus on Hawaii’s most pressing invasive species issues. Each of the 5 priorities and examples of projects that would meet these priorities are listed below. The project examples below are not exclusive: an applicant can propose any activity for HISC funding. However, consideration of suggested project examples is strongly encouraged. 

During the application process, applicants will note which priorities are relevant to their proposed project.


Funding Priorities & Suggested Project Examples:

  • Prevention & Early Detection/Rapid Response for New Invasions – to keep top Aquatic & Terrestrial invasive threats from arriving and establishing in the state.
    • Conduct quantitative risk analyses and risk assessments to guide management decisions in early detection, rapid response efforts and develop rapid response strategies to address high-risk species and pathways.
    • Develop Best Management Practices (BMPs) for reducing introduction and movement of invasive species at critical points such as airports, harbors, highways and procurement contracts.
    • Identify and implement tools, technologies and methods that improve detection and/or management of priority terrestrial and aquatic invasive species and pathways.
    • Strengthen early detection and rapid response capacity on each island for regulatory agencies and partnership projects, including mobilizing teams for high-risk aquatic and terrestrial incursions.
    • Conduct a legal review of the policies related to prevention and suggest amendments to improve policies and/or additions to restricted/prohibited lists.
  • Inter/Intra-Island Movement of Invasive Species – to reduce the spread of Aquatic & Terrestrial invasive species between and across islands.
    • Develop and conduct quantitative risk analyses and risk assessments to identify and prioritize pest pathways and high-risk gaps for movement of aquatic and terrestrial invasive species within Hawaiʻi.
    • Identify and implement cost-effective tools, technologies, and methods that improve management of interisland ports of entry.
    • Utilize interagency partnerships to efficiently conduct early detection surveys and provide rapid response where necessary.
    • Creation and adoption of BMPs to control invasive species that state government agencies, counties, industry and private individuals can follow or require for actions in their jurisdictions.
    • Conduct a legal review of the policies related to inter/intra island and suggest amendments to improve policies.
  • Large-Scale Control of High-Impact Invasive Species – to expand management of widespread, high-impact species both in terrestrial and aquatic environments (This priority focuses on species that are already well-established in an area where control will occur. Does not include classical biological control).
    • Evaluate and implement technologies for landscape-scale control of mosquitoes, with a particular focus on developing an Incompatible Insect Technique for Culexspp and Aedes
    • Utilize partnerships to effectively control and eradicate established invasive plants, animals, and microorganisms in multiple jurisdictions.
    • Research and identify tools, technologies, and methods that are proven effective (or have potential) for large-scale control or eradication.
    • Develop and implement a model community engagement plan for large scale control or eradication projects.
    • Research on traps and/or toxicants to control invasive species.
  • Classical Biological Control Work – to increase biocontrol work and critical infrastructure in Hawaiʻi.
    • Advance development of biocontrol agents currently being evaluated for release in Hawaiʻi, including biocontrols for melastome spp, albizia, christmasberry, and Himalyan ginger.
    • Conduct host range testing for biocontrol agents that have been proven effective elsewhere to evaluate potential use in Hawaiʻi.
    • Build and maintain public support for 21st century biocontrol practices.
    • Raise support for pacific regional biocontrol capacity.
  • Engaged & Supportive Community– to maintain strong community support and mobilize action on these 2025 Joint Strategies.
    • Development and dissemination of educational products (e.g. videos, brochures, posters, etc…) to communities, decision-makers, and allies.
    • Coordinate statewide and regional strategies and messages across lead agencies and partners.
    • Increase knowledge of the use social science and raise capacity for the effective use of social science and social marketing.
    • Engage educational partners and the medical community to increase public awareness about human health risks associated with invasive species and available mitigating actions, with a particular focus on mosquito-borne illness, rat lungworm disease, and toxoplasmosis.
    • Increase adoption of specific biosecurity behaviors at ports of entry.
    • Provide support to community volunteer groups working to control invasive species.
    • Increase awareness for key stakeholders of their role and opportunities to help address aquatic invasive species introductions and spread.

If you have any questions or concerns about the application guidelines please email the HISC Planner at [email protected].